NEWTON ON THE MOOR & SWARLAND
PARISH COUNCIL
PLANNING APPLICATION PROCEDURE
1. When a planning application is received, all
Parish Councillors to be informed of the application details by the
Clerk via email and any interests to be declared at this point.
Clerk to draw attention to any recent ‘planning history’ where known.
2. Hard copy application to be put on circulation on
day of receipt to those Councillors on the circulation list. If
Councillors consider that an application is unusually large and /
or complex, involving documentation difficult to view in its entirety
on-line, then the decision can be taken to make the hard copy plans and
documents available for public viewing, for a period or periods to be
decided, in a public place such as one or other village hall. At
Parish Council meetings, the Clerk will make hard-copy plans available
for public inspection, if no longer on circulation.
3. Where further detail or clarity is needed from
NCC, the Clerk will seek this as soon as possible, and feed response
back to Councillors.
4. Each Councillor will share his / her views and
conclusions by e-mail with all other PC members and the Clerk at the
earliest opportunity.
5. If Councillors views on the application are
significantly divided, resulting in not having a clear majority, then
an extraordinary meeting of the PC will be held to resolve the issues
(or at the next regular meeting, if timing of next meeting allows for
this). At this meeting it will then be agreed as to whether an
objection or support response be submitted to NCC.
6. Clerk to draft a response to NCC and e-mail to all
Councillors for comment before submitting to NCC.
7. Clerk to send off final version to NCC Planning
Department within the 21-day consultation period.
8. If planning application is to be determined by
Planning Committee, PC Clerk to inform Councillors and an agreement by
the majority of Councillors will determine whether Parish Council oral
representation is to be made at Planning Committee.
9. If planning application is refused and the
applicant appeals, notice to be given to all Councillors by the PC
Clerk for them to ascertain whether the Parish Council wishes to make
written representation to the Inspectorate or seek to appear at any
hearing.