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COMMUNITY TRUST
PARISH COUNCIL
Agendas
& Minutes
Accounts
CHURCHES
LOCAL
GROUPS
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Minutes
16th April 2015
Craster Village Hall 7:15pm
Present
Chair Bryn Owen
Vice-Chair and Acting Clerk John Gallon
Clerk Elect Geoff Newcombe
Parish Council Members Pauline Baird, Margaret Brooks, Michael
Craster(left at 7:45pm), Elizabeth Pearson, Alan Punton
Members of the public Marjory Taylor, Pam Owen, Michael Robson,
Fiona Robson
Questions from the public.
Q1. Has Cllr. K Cairns been thanked for her help with
car parking issues?
Q2. Clarification sought on letter of
complaint regarding PC objection to planning
application 14/04120/OUT.
1781. Declaration of interests.
Elizabeth Pearson declared
an interest in the resignation of former Cllr. Richard Pearson. Michael
Craster declared an interest in the Stable Yard Sign planning issue.
1782. Apologies received.
Cllr. Martin Smith and
Cllr. Joyce Shaw
1783. Minutes of the previous meeting.
The minutes of the
30th March 2015 meeting were accepted as a true record and signed
accordingly.
Proposer: Michael Craster
Seconder: Pauline
Baird.
Action Point: Acting Clerk to post
minutes
1784. Matters arising from the minutes not covered
elsewhere on the agenda.
Defibrillator (1777) –
concerns were expressed about who would have responsibility for the
unit; Cllrs. Alan Punton & Martin Smith will be the responsible
persons. It was stated that a more robust box to house the
defibrillator was available and would be used. It was stated that
training would be provided within the costs when needed. The Community
Trust wished to offer a donation of funds towards the provision of the
defibrillator; the amount is unknown at this time.
Proposer: Michael
Craster proposed that the Council donate £1,000 for provision of the
defibrillator on behalf of the Parish Council and Community Trust, and
any funds received from the Community Trust would be credited back to
the Parish Council.
Seconder: Alan
Punton
Unanimous.
Action Point: Alan
Punton to tell Kevin to proceed with defibrillator including plaque for
Parish Council and Community Trust with compliments and credits.
1785. County Councillor's update.
a) Craster Parish
Council endorses the action taken by the Acting Parish Clerk in
contacting Cllr. K Cairns to ask her to oppose the County Council
Planning Review.
It is understood that
Cllr. Cairns was not present at the NCC meeting to present the
objection.
1786. Vote of Thanks to Sir Alan
Beith MP.
Craster Parish Council
wished to send a letter of thanks to Sir Alan for all his work and
support to the Parish during his tenure as MP.
Proposed: Bryn Owen
Seconded: Pauline
Baird
Unanimous
Action Point: Clerk
Elect to compose letter.
1787. Parish Council Vacancy.
The letter of resignation
of Cllr. Richard Pearson (06/04/2015) was accepted. The clerk would
post the statutory Notice of Vacancy. If less than 10 electors request
an election then a Councillor may be appointed by interview and
co-option.
Action Point: Acting
Clerk to contact NCC and post notices.
1788. Planning Matters
a) Bark Pots (9 West
End-14/04120/OUT); Still pending as
S106 agreement has not been signed. A letter (12/04/2015) of complaint
from the applicant was received objecting to the grounds of the Parish
Council's (PC) planning objections. The acting Parish Clerk stated that
one of the objections had been withdrawn. The objection to Change of
Use was untenable. The PC still objected on two grounds regarding
affordable housing. The application was for up to six dwellings. If
less than 5 houses are built then the developer has no obligation to to
make a financial contribution to affordable homes. PC objection was
reflecting local concerns about possible lack of affordable homes in
the development.
b) Stableyard Sign; Application has been withdrawn.
1789. Parking.
Proposed; Bryn Owen
proposed sending a letter of thanks to Cllr. K Cairns for the work done
to improve parking on Heugh Wynd.
Seconded: John
Gallon.
Unanimous.
The Chairman reported
that during the Easter holiday period parking in the village was
chaotic; he sent photographs of the situation to Dan Frazer of the AONB
and arranged a meeting with him at the quarry car park; the police and
NCC Highways were also attendees. Turn field (part of the sewage works)
issues were also raised. Highways suggested dropping the speed limit
further back towards Dunstan Square; the police representative could
see no problem with sight lines for access to the turn field.
The quarry car park was
also visited and NCC will now cost up practicalities of extending the
area back towards the quarry wall. Coach parking would be removed from
the quarry as very little demand; they would drop off/pick up at the
quarry car park entrance then drive to Embleton and park in the lay-by
adjacent to the quarry at the bring site. NCC to be asked if they had
any surplus ticket machines to use at the turn field.
Campers/Motorhomes have
been observed staying in the quarry car park overnight and leaving
waste and litter; contrary to car park rules. The Chairman felt that
parking enforcement was needed on 2/3 nights during the summer and that
NCC should be contacted.
Action Point: Acting
Clerk to send thanks to Cllr. Cairns and contact NCC enforcement.
1790. EJBC.
a) Terms of Reference, Standing
Orders and Task Force/Sub Group Report.
Committee agreed
drafted Terms of Reference (TOR) “as amended by the EJBC review
sub group of Craster Parish Council Jan 15” to be forwarded to EJBC
clerk to be compared to Embleton and Newton by the Sea TOR before
adoption by EJBC.
Action Point: Clerk
Elect to compare TOR's
1791. Craster Community Trust.
No Items
1792. AONB
No Items
1793. Dunstan water leak.
No Items
1794. Fixed asset maintenance.
An inspection report
(11/04/2015, attached) was received. Ten of the litter bins had one or
two flaps missing, two require doors rehanging and two notice boards
require timber treatment. The following options were suggested in
consideration of the costs involved:-
• Remove flaps as they become dangerous (it was noted
that bins in Alnwick town did not have any flaps);
•
Replace bins at a rate of 1-2 per year;
Some doors on the bin
stockades have been removed because of broken hinges;
Two notice boards have dry
frames.
Parts and preservative
were felt to be all that is necessary to repair the bins and notice
boards.
Proposer: Bryn Owen; Necessary
parts and materials be purchased and repairs undertaken (approximately
4 hours labour) with one invoice being submitted in January 2016.
Seconder: Pauline
Baird.
Unanimous.
Action Point: Acting
Clerk to instruct contractor to undertake works
1795. Tower Bank and Whin Hill flooding.
The vice chairman reported
that Mitch Young had taken over from Andy Craig at NCC. Mitch would
arrange for an inspection of the highway/field drain while the system
was dry.
Action Point: Acting
Clerk to liaise with NCC
1796. Dangerous Wall beside Bark Pots.
Hole/dilapidated wall had
always been there, only now visible because path had been cleared of
vegetation. Also stump from felled tree in pathway. It as felt that the
ownership of the area should be established before instructing a
contractorregarding removal of the stump.
Action Point: Clerk
& Chairman to investigate ownership issues.
1797. Financial matters.
a) Internal Auditor
No items to report, but to
check if need an audit for next year under financial rules.
Action Point: Clerk
elect to check.
1798. Correspondence received.
a) Ambulance Response Times – Pauline
Baird
Letter received not in
time for this agenda; to be considered at next meeting.
1799. Annual Parish Meeting.
Open to approximately 270
people (electoral roll) in approximately 170 households. It was felt
that members could visit 10/15 households each to ask them to attend.
It should also be publicised on the website and on notice boards and in
the NET. It was felt that a report and agenda along with a letter drop
for residents:-
What Parish Meeting is
about; “What they Want?”;
Members want the meeting to be open and relaxed with a brief
introduction and that a list of prompt items should be available to
assist residents if necessary. Members will approach other Parish
Councils to see if they have suggestions for a successful Parish
meeting.
Action Point: Pauline
Baird to draft drop letter.
Action Point: Acting
Clerk to request entry in the NET.
Action Point: Alan
Punton to enquire of Shilbottle PC and Elizabeth Pearson to enquire of
Newton on the Moor PC.
1800. Any Other Business.
1801. Date and Time of Next Meeting
Parish Meeting to be on
21st May 2015 at 7:15pm followed by the AGM in the Craster Memorial
Hall.
Meeting closed 8:45pm
The
next Meeting will be on Thursday 21st. May 2015.
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